What duties & tasks does an office administrator perform?

  • Supervise and coordinate activities of staff;
  • Administer salaries and determine leave entitlements;
  • Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management;
  • Maintain management information systems (manual or computerized);
  • Review and answer correspondence; and
  • Provide secretarial or executive type of duties.

What skills and abilities must I have to become an Office administrator?

  • Able to supervise others;
  • Good oral and written communication skills;
  • Aptitude for working with computers; and
  • Good planning and organization skills.

Office administrators should be proficient in the use of the following office equipment:

  • Computers;
  • Filing systems;
  • Voice messaging systems;
  • Fax machines; and
  • Photo copier machines.


Good oral and written communication skills are vital for an Office Manager.